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Advocacy Tip: Texas CASA Case Readings

This coming May, Texas CASA, the state agency that oversees and provides some of the funding for Child Advocates San Antonio, will be coming to complete an audit of our files. Texas CASA will select a random sampling of our case files and advocate files to review and will be grading them based on their accuracy and completion. Your CASA Supervisor is currently working on collecting information for their files. They may contact you for assistance on this.

Case File Information

The information that Texas CASA will be reviewing includes some of the following: documentation of when you read the CPS case file, meet with the CPS caseworker, and the verification of the children’s green education portfolios. The educational portfolio will be at the placement and usually is a green binder. Children under the age of 4 may not have one, but check with the child’s placement and notify your CASA Supervisor if they do not have one. Texas CASA will also be evaluating our case files based on your monthly activity logs. When completing your monthly logs online please make sure that you include the dates of your monthly home/placement visit with the children, any contact with the CPS caseworker, and all of your contacts with other individuals involved in the case (caregivers, teachers, therapists, CASA personnel etc.). Texas CASA is placing an emphasis on three impacts this year: Educational advocacy, Medical advocacy, and Legal advocacy. Please make sure you are contacting school personnel, therapist/medical professionals, and the children’s Ad Litem once every 3 months. When you make these contacts add them to your activity log and let your CASA Supervisor know so they may document them. If you are having difficulty completing your activity logs online or have a backlog of past due activity logs contact your CASA Supervisor for assistance.

Advocate File Information

Texas CASA will also be evaluating the advocate files that your CASA Supervisor maintains with all of your information as a volunteer. Current copies of the advocate’s auto insurance and driver’s license need to be maintained in the volunteer’s file. If your auto insurance or driver’s license has expired or will be expiring soon, please provide your CASA Supervisor with an updated copy. Texas CASA will also be checking our advocate files for completed fingerprint checks and CPS background checks. Your CASA Supervisor will contact you if these items are missing or need to be updated. In addition, advocates should be working on completing training hours in order to meet the 12 hour/year requirement. If you have questions about the number of training hours you have completed, please contact your CASA Supervisor. 

  1. What should you do if your monthly activity logs are not up to date?
  2. List 3 ways a CASA can make an impact on their case.
  3. True or False. The educational portfolio is at the CPS office.

To receive 1 hour worth of training credit, read the above article and submit answers to the accompanying training questions to Leticia Hernandez at

Advocacy Tip: Texas CASA Case Readings